WorkflowMAX for Construction Businesses in New Zealand
WorkflowMAX is a cloud-based job and project management platform built for construction service businesses. For NZ building and construction businesses, that means quoting jobs, tracking labour and material costs, managing purchase orders, logging time on site, and invoicing clients, all without jumping between spreadsheets, emails and separate systems.
ConTech Solutions are certified Platinum WorkflowMAX Implementation Partners with offices in Auckland and Wellington. We map your workflow, configure the system to match how your business actually operates, and provide ongoing support so you get full value from your investment.
Why NZ Construction Businesses Choose WorkflowMAX
Everything you need to run a job from the first quote to the final invoice, in one place.
Job Management from Quote to Invoice
Every job lives in one place. Build detailed quotes with task breakdowns, labour estimates and material costs. When a quote is accepted, everything flows through to the job automatically.
Phase-Level Cost and Time Tracking
Break jobs into phases such as groundworks, framing, fit-out or finishing, and track time, costs and progress against each stage before costs get out of hand.
Time Tracking Built for Site Teams
Your crew logs time from their phones against the right job and task, with eight time entry options. No timesheets piling up at the end of the week.
Purchase Order Management
Issue purchase orders linked to the job. Bills are matched against POs, recorded as job costs automatically, and pushed to Xero or QuickBooks with no double handling.
Flexible Invoicing
Invoice on time and materials, fixed price, progress claims, percentage of quoted value, or milestones. Every invoice pulls from real job data.
Xero and QuickBooks Integration
Bills and invoices sync directly into your accounting software, so job costs and accounts stay aligned without re-keying.
Document Management
Attach plans, photos, consents and site documents to each job. Connect Google Drive, SharePoint or Dropbox for more capacity.
Reporting and Profitability Insights
Real-time dashboards show how every job tracks against budget, which project types earn the most, and where costs are running ahead of estimates.
The ConTech Solutions Difference
WorkflowMAX is a powerful platform, but out of the box most businesses only use a fraction of what it can do.
Our 300-Point Account Health Audit finds the configuration gaps, under-used features and workflow inefficiencies that quietly cost your business time and money. Whether you are new to WorkflowMAX or have used it for years, we show you what is holding your setup back and map a clear path to getting more from it.
Our team has over a decade of hands-on experience with WorkflowMAX and Xero, working directly with each client for better ROI.
When Configuration Isn’t Enough: Custom Development for WorkflowMAX
Some gaps can’t be closed by settings alone. That’s where a custom companion app comes in.
A Companion App Built Around Your WorkflowMAX
Frontline staff don’t need every WorkflowMAX screen. We build a tailored app that sits alongside WorkflowMAX, so each role sees only the screens and fields it needs, and the full power of the system stays behind the scenes.
- Site managers submit jobs from their phone, with a quote attached or without
- Jobs land in the right status with the deadline clock already running
- Data is validated before it’s committed to WorkflowMAX
WorkflowMAX Case Studies
HF Home Maintenance: a system ready to scale
Optimised across six territories, with cross-territory reporting, operational efficiency and a system built for rapid growth.
Read the case studyClarke Underground: unlocking the full power of WorkflowMAX
Moved beyond basic usage to phase-level job tracking, real profitability reporting and faster job creation.
Read the case studyAlumax: 30 hours of admin saved every week
One unified platform replaced manual overhead, returning about $75,000 a year and a 25:1 return on investment.
Read the case studySmall Crew? Here's What Actually Matters
You don't need every feature WorkflowMAX has. You need the handful that get you off spreadsheets and paper timesheets without adding a new admin burden.
One System, Not Three
Replace the quote spreadsheet, the job notebook and the invoice template with a single place everything lives.
Time Tracking From Site
Your crew logs hours from their phone, against the right job, as they go. No paper timesheets to chase on a Friday.
Quote Flows Straight to Invoice
Build the quote once. When it's accepted, the job, tasks and costs are already there.
Purchase Orders Tied to Job Costs
See what a job is actually costing you while it's still running, not after you find out you underquoted.
Invoice However Suits the Job
Time and materials, fixed price or progress claims. Invoice as the work happens so cash flow stays healthier.
Syncs Straight With Xero
No double entry between your job system and your accounts.
All of this is included in WorkflowMAX Essentials, built for teams from 3 users with simple, low-commitment pricing.
See the full package comparisonNot Sure What's Next? Find Your Right Move With WorkflowMAX
New to WorkflowMAX? Compare packages first
Choosing between Essentials, Pro and Advanced comes down to team size, how many jobs you run at once, and how much reporting and approval control you need.
Compare WorkflowMAX packagesAlready using WorkflowMAX? Get more from your setup
Most construction businesses use only a fraction of what their package includes. Our 300-Point Account Health Audit shows what is costing you time and how to fix it.
Get your Account Health AuditHit the limits of your setup? Customise it
When staff are still working around the system, a custom companion app can close the gap without replacing WorkflowMAX.
Explore WorkflowMAX customisationWorkflowMAX FAQs
What is WorkflowMAX and is it good for construction businesses?
WorkflowMAX is a cloud-based job and project management platform covering quoting, timesheets, purchase orders, job costing and invoicing. It integrates with Xero and QuickBooks, which suits NZ construction and trade businesses already running their accounts in Xero.
How much does WorkflowMAX cost through ConTech Solutions?
WorkflowMAX has Essentials, Pro and Advanced packages. The cheapest seat is $12.50 per user per month on Essentials when paid annually, with a minimum of 3 users. Paying quarterly saves 5% and annually saves 10%. Ask us about the other packages.
Can my team use WorkflowMAX on site?
Yes. WorkflowMAX has native iOS and Android apps, so your team can log time, view job details and manage tasks from anywhere on site. Time flows directly into job costing and invoicing as it is captured.
Can WorkflowMAX be customised to fit how my team works?
Yes. We configure WorkflowMAX to fit your workflows first. Where frontline staff still find it overwhelming, we can build a companion app that sits alongside WorkflowMAX and shows each role only the screens and fields it needs, with data validated before it is committed. Read our WorkflowMAX customisation page to find out more.
Which WorkflowMAX tier is right for a small building or trade business?
Most small teams of 3 to 4 users start on Essentials to replace spreadsheets for quoting, job tracking and invoicing. Businesses that need job phases, a Kanban view or multi-currency purchase orders typically move to Pro once they pass 5 users. Larger operations with admin or finance staff benefit from Advanced.
What's the difference between WorkflowMAX Essentials, Pro and Advanced?
Essentials covers the core job lifecycle, Pro adds phases and more control, and Advanced adds approvals and custom reporting for larger teams.
- Quotes, jobs and scheduling
- Timesheets with pause timer
- Invoicing and purchase orders
- Dashboard and contacts
- One accounting integration (Xero or QuickBooks)
- Everything in Essentials
- Lead capture and quote variations
- Job phases and Kanban board
- Phase and percentage invoicing
- Bulk and multi-currency POs
- Custom fields, Zapier and API access
- Everything in Pro
- Capacity planning
- Timesheet approval workflows
- Calendar sync and WIP entry management
- Scheduled custom reports
- Role-based permissions and MCP Server interface using Claude
Does WorkflowMAX integrate with Xero or QuickBooks?
Yes. It syncs invoicing and job costing data with both, so your financial records stay aligned with project-level detail.
What does a Platinum Implementation Partner mean?
It means ConTech Solutions holds WorkflowMAX's highest partner tier, reflecting proven experience setting up and optimising the platform for construction and trade businesses rather than general service industries.
Book a Free WorkflowMAX Chat
Or email info@contechsolutions.io. Offices in Auckland and Wellington.